The Structure App is a powerful document management tool. It shows al the folders and sub folders (See The basics > Introducing Bricsys 24/7) of the project and all its objects. Because the Structure App contains all folders of the project, this App is the most important and most frequently used App on Bricsys 24/7.
The Project Tree (structure of the project) shows in the App Menu of this app. The Project Tree is composed of all folders and subfolders and is set up by the administrators.
There are 9 different folder types and each folder type has its own object type, actions and functionalities. These folder types are related to an App and can also be found in this related App (Folder-type / Objects / Related App).
Document folder / Documents / Structure App
Addressbook folder / Addressbooks / Addressbook App
Workflow folder / Workflows / Workflow App
Messages folder / Messages/mails / Messages App
Calendar folder / Events / Calendar App
Forms folder / Forms / Forms App
Link folder / Url-links / Links App
Forum folder / Threads and posts / Forum App
Binder / All kinds / No related App
If you select a folder in the App Menu, the App Content shows the objects in the selected folder. Because there are different folder types in the project tree (See The App Menu), the App Content will adapt to the selected folder type. The main folder type of the Structure App is the Document folder.
For example: The App Content of a document folder (containing documents) will be different from the App Content of an Addressbook folder (containing contacts)
In the App Content of a Document folder you see the details and information of the documents in the folder you selected in the App Menu.
Except for the items in the document inspector and the document icon, you can sort your documents on all this information.
Click one or multiple checkboxes to select a documents.
Click the document icon to open the viewer (See Document viewer).
Click the document name to open a preview of the document (See Document viewer)
Is the document added to a binder
How many revisions were made
How many annotations were added
How many notes were added
How many workflows were attached.
How many times has this document been shared
To how many other documents is this document linked
If you hover over the fields in the document inspector, more information will appear.If you click this information, you will jump immediately to the linked information.
Sometimes there is a colored line underneath the number of workflows. When this line is green, it means that the workflow is finished. When the line is red, it means that there is a task assigned to you. When there is no line, it means that the workflow is busy but you do not have to do anything.
The App Contents of other folder types will be explained in the related applications of the folder (See App Menu). For example the App Content of a calendar folder will be explained in the help page of the Calendar App.
All the actions in the App Content are stored in two locations. They can be found on top of the App Content or in the Hover Bar (See Basics > Bricsys 24/7 Overview > Actions). Here is an overview of all actions you can do on documents.
The actions on other objects than Documents, will be explained in the related applications of the folder (See Structure App > App Menu)
Download the document.
Download the document and lock it to prevent it being edited by other users.
Do not use this feature if you only want to download the document.
Click or drag and drop to upload a document.
If you are uploading multiple files with the same status you can click this icon to fill in all document statuses
You can add a revision using this action. Select the file you want to add as a revision, either by clicking or by dragging and drop it in the upload area.
Optionally: A. Change original document name to:.... B. Replace last revision (overwrite the last revision)
With this action you can add a document to a binder (See The Structure App > Binder).
Optionally add revision and select a specific revision to a binder. If you do not select a revision you will always see the latest version in the binder.
Print the document or information about the document to a Pdf-File. Specify the content of your PDF-file: Document details, Document Content, Binders, Revisions, Notes, Links, Shares, Workflows, Annotations.
When you delete a document it will be stored in the recycle bin. Only the administrator can delete it definitively.
You can't delete a document and upload a document with the same name (because the deleted document is stored in the recycle bin)
Adds a note to a document and optionally define if the note is private or public.
Sends a notification about the document with a comment and select the Bricsys 24/7 users to send a notification to.
Attach a workflow to a document (See Workflow App).
Adds pre-structured information to a document (See Forms App).
Links the document to another document in your project. When the document is linked you can see it in the document-inspector (See Structure App > App Content) and in the preview of the document (See Preview).
Shares your document with people who aren't on the project by creating a URL and send it to them. After you did this action everybody can open the document in the viewer (without them having to login on the project) by going to the URL you created.
You can always turn off the sharing action (with the same action). After you turned off the sharing, the URL link will not work anymore.Watch out: If you re-share (Turn share on > Turn share off > Turn share on) another URL will be generated, different from the old UR you generated the first time.
If someone (who is on the project and who has access rights to the document) scans the QR-code, he will go to the related action or information of the QR code at once.
You can make 3 different QR Codes.
Sends a notification about the folder with a comment and select the Bricsys 24/7 users with access to the document whom you want to send the notification to.
This notification is about the folder not about the object. If you want to send a notification about the object select send notification instead of send folder notification.
If you click the name of the document in the App Content, a window will pop up with a preview and more detailed information about the document.
These actions are the same actions as mentioned in Structure App Actions.
If you click this preview the viewer will popup (See Structure App > Document Viewer).
What is the location of the document in the project and to which binders this document has been added (See Structure App > Binder).
Bricsys 24/7 gives you the possibility to view or preview your documents immediately. The Bricsys 24/7 viewer supports 70+ document* types. Click on the document icon (in the App Content) or on the preview picture (in the preview) to open the viewer.
* 70+ Documents:
The viewer contains:
Scroll through the pages of your document or go directly to a page by entering a page.
Download the Document
Zoom or rotate to get a more detailed view of the part of the document you are interested in
Switch to another tab of your document
A binder is a folder that groups objects of different types and different locations on the project.The objects you see in the binder carry links to the actual objects that are stored somewhere else in the project.In the binder you will see information about the document.
Click the document icon to open the viewer (see Structure App > viewer).
Click the document name to open a preview of these objects (see Structure App > Document preview).
You see the name of the user who uploaded the document (but no further details if you do not have the rights).
Upload date of the object.
If the object has a status (like a document) you will see it here
This is the folder where the object actually is stored
There are a few binder specific actions.
Remove the document from the binder
Download a list with all the information about the documents in the binder
Other actions will change according the kind of object you select. (Document, event, link,...). To know more about a certain action go to the related action description.
Documents: See Structure App Actions
Events: See Calendar App Actions
Messages: See Messages App Actions
Threads: See Forums App Actions
URL-Links: See Links App Actions
Workflows: See Workflow App Actions